This policy governs the use of personal data which you provide to us via our website. Personal data is any or all data relating to a natural person who is
identified, or can be identified, from the data. Incyt Accounting Limited respects your privacy. We understand that how your personal data is used and shared online matters to you, and we take the privacy of those who visit our website (“the site”) very seriously. We will not collect any data
other than when you contact us, and we will always process that data in compliance with the law. Our site may contain links to other sites, and be aware that if you choose to click on those links, your data may be processed by other organisations hosting those sites. We cannot control or monitor this, and you should have regard to their privacy policies.
WHO WE ARE
The site is owned and operated by Incyt Accounting Limited
Our VAT number is IE 3613413WH
We are regulated by the Association of Chartered Certified Accountants
You have certain rights as a data subject under the General Data Protection Regulation (GDPR), which governs the collection, processing and disposal of
personal data by organisations such as ours.
In relation to personal data about you, you have the right:
to be informed about how and why we collect and use the data
to be informed about who may receive your data, where it may be transferred and how long it will normally be retained
to be given access to the data we hold
to have any inaccurate or incomplete data rectified
to ask us to delete personal data earlier than we might already dispose of it
to prevent us from processing the data further
to object to us using the data for particular purposes
We provide contact details at the end of this policy for you to use if you have any complaint about our processing of your personal data. If you are not satisfied with the way we deal with this issue, you have the right to lodge a complaint with the Data Protection Commission (DPC), the Irish supervisory authority for data protection issues (www.dataprotection.ie).
THE DATA WE COLLECT
If you communicate with us by email via our website, we will collect your name, email address, telephone number and any other content that you send to us in the body of the mail.
When you visit our website we automatically collect certain information like your IP address and device type, the pages you viewed and links you clicked on. This data is required for us to evaluate how the website is being used and how it could be improved for a better user experience.
HOW YOUR DATA IS USED
We will process and store your data securely, and we will only keep it for as long as we need it for the purposes for which it was collected.
In relation to the data we do collect on our website, as laid out in the section above, we may use it as follows:
To reply to communications sent to us
To evaluate how the website is currently being used and how it could be improved for a better user experience
In order to provide services to you and perform any other obligations in accordance with our engagement with you;
In order to comply with our legal or regulatory obligations
Where it is necessary for the purposes of our legitimate interests (namely to grow our business) and those interests are not over ridden by your own
You have the right to withdraw your consent to our use of your personal data at any time, and to request that we delete it.
We will not share your personal data with any third party without your express consent.
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
• Service providers who provide IT and system administration services including cloud based services and applications.
• Service providers who provide business administration services, including third party dictation, typing and transcription services and external file storage
and archiving services.
• Professional advisers including other accountants, solicitors, bankers, auditors and insurers who provide consultancy, banking, legal, insurance,
accounting services and regulatory support and compliance services.
• Risk management auditors and quality control companies.
• The Revenue Commissioners / Chartered Accountants Ireland / Association of Chartered Certified Accountants / the Institute of Certified Public
Accountants in Ireland.
• The Data Protection Commission, the Central Statistics Office, and other regulators and authorities based in Ireland and other relevant jurisdictions
who require reporting of processing activities in certain circumstances.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
DATA STORAGE AND RETENTION
We will only keep your data as long as we need it for the purposes for which it is collected, including for the purposes of satisfying any legal, accounting, or reporting requirements, and/or for as long as we have your permission to hold it.
Your data will be stored within the European Economic Area (EEA).
If some of our third party service providers are based outside the European Economic Area (EEA) and their processing of your personal data involves a transfer of data outside the EEA we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European
• Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European
Commission which give personal data the same protection it has in Europe;
• Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to
provide similar protection to personal data shared between the Europe and the US.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
We have put in place commercially reasonably and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
ACCESSING YOUR DATA
You are entitled to make a subject access request under the GDPR. This means that you may request a copy of any personal data we hold about you, free of charge. We will provide any or all information in response to your request. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
If you have any questions about the site or this policy, or you wish to make a subject access request or complaint, then please contact us as follows, making your request or query clear:
E-mail – firstname.lastname@example.org
Telephone – 0877823976
Address – New Work Junction, Unit R6, Clonard Village Centre, Wexford, Y35 WR02
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
For complaints to be lodged with the Data Protection Commissioner:
Website – www.dataprotection.ie.
Telephone – +353 578 684 800/+353 761 104 800
Address – 21 Fitzwilliam Square South, Dublin 2, D02 RD28,
AMENDMENTS TO THE POLICY
We may change this policy from time to time, in response to changes in the law or for operational reasons. Any changes will immediately be posted on the site and you will be deemed to have accepted the amended policy if you continue to use the site afterwards. You should therefore regularly review this policy.